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Registrations

The Registration addon streamlines the entire registration process and also makes it easy for attendees to register for an event. It also allows the organizers and admins to manage the registration form and registration dashboard.

Installing The Plugin

The installation process is the same for all the addons, offered by WP Event Manager. They can be both installed automatically and manually.

  1. Automatic Installation : You can install the plugin from the backend of your WordPress. Click Here to see how you can install the plugin automatically.
  2. Manual Installation : You can also install the plugin manually using SFTP or FTP tools. Click Here to see how you can install the plugin manually.

Watch the entire video for better understanding

Registrations Form

The Registration form is the form that an attendee needs to fill in to register for an event.

An attendee needs to click on the “Register for Event” button which can be found in the sidebar of the event detail page to get the registration form that contains various fields including Full Name, Email address and more.
WPEM Registrations

Managing Registration Form Fields (adding, editing or deleting)

The Registration addon gives users the right to add, edit or delete registration form fields as per requirements from the Backend.

Here are the steps you need to take to perform that:
WP-admin >> Event Registration >> Registration Form.

This helps admins choose the type of information he wants from the attendees during the registration process.
WPEM Registration

Registration Form Settings

As mentioned above, an admin can control the behavior of the registration form through the backend with the settings options.

Here are the steps to be followed:
WP-admin >> Event Registration >> Settings.
WPEM Registration

Here are the list of options you will get under the “Registration Forms” tab:

  • User Restriction: when the option “Only allow registered users to register” is enabled, only logged in users will be able to register and other users will be asked to login at first.
  • Multiple Registration:when the option “Prevent users from registering to the same event multiple times” is enabled, the registration form will be hidden from the user who has already completed the registration. Disable this option if you want to allow visitors to register for the same events multiple times.
  • Organiser Email notification:An organizer will be notified with an email message as soon as a visitor registers for his event.
  • Attendee Email notification:An attendee will be notified with an email message as soon as he or she completes the registration process through his or her email id.
  • New registration default status:This points out the status that you want to keep for those who have completed the registration process for your event or events. This could be New/Confirmed/Waiting/Cancelled/Archieved.
  • New registration notification status: This signifies the stage of registration at which an attendee should be notified. This status includes, New/Confirmed/Waiting/Cancelled/Archieved.
  • For example, If a new user’s default status is new, and registration notification status is confirmed, the user will get notification only after the admin or the Organizer changes the status from new to confirmed.

Frontend Registration Dashboard

All the event registration received from the attendees can be managed from the frontend registration dashboard as well as the backend registration dashboard.

Organizers can manage registration from the frontend registration dashboard whereas admins can manage all the registration from the backend registration dashboard.

Take a look at the below-mentioned screenshot for the frontend registration dashboard. You as an organizer can not only view the registration requests but also the event registration status like the total number of registrations including new, waiting, canceled, confirmed, archived, total number of check ins, etc. It also specifically points out the number of registrations received for each event.
WPEM Registration

Clicking on the number of event registration displayed on the frontend registration dashboard page will redirect you to the registered attendee list page. This page will display all those attendees who have registered for that specific event and ticket details including the number of tickets, ticket type, and ticket purchased date.

Organizers can change registration status as well(For ex: waiting -> confirmed) and add comments or notes for a particular registration. It works as a reminder for any special action in the future. There is also an option to send an email to attendees. Here, the organizers can easily track those who have checked-in and those who have not for the event.
WPEM Registration

Backend Registration Dashboard

Just like the frontend event registration dashboard, admins can access all the attendee registration details in the backend registration dashboard.

To go to the backend registration dashboard, here are the steps you need to take:
WP-admin >> Event Registrations >> All Event Registrations for admin to manage the event registrations.

WPEM Registration

Admins also have the right to manage the registration status including, new, total number of registration, waiting, canceled, confirmed, checked in etc. from the backend.
WPEM Registration

Registered Status At Event Listing

As shown in the image, a green colored “registered” status will be displayed under the event title for all those events which have already been registered by that visitor. So, visitors do not need to remember and register the same event again.
WPEM Registration

My Registrations

In order to set up a My registration page, you need to follow the below-mentioned steps:

  1. login to the Admin panel.
  2. Go to Wp admin >> Pages >> Add new.
  3. Name the page as My registrations and enter the below-mentioned code in the content area of the dashboard.
  4. [my_registrations]

    It will list all the registrations that have been done by the current logged in user.

Adding A New Registration From The Backend

Not just the voluntary registration from the front end, this plugin also allows the admin of the website to manually add the registration of a user for an event.

Here are the steps that have to taken:

  1. Go to WP-admin >> Event Registrations >> Add new.
  2. WPEM Registration

  3. Fill in the form with necessary event details.
  4. save changes.

E-mail Notification Settings

An event registration email will be sent to the organizer and registered attendee both once a registration is done.

Here are the steps that have to be taken,

  1. Go to WP-admin >> Event Registrations >> Notifications in backend of your site. Here, you could see two tabs:
    • Organizer Notifications.
    • Attendee Notifications.
  2. Customize the email message for the organizer and attendee.

WPEM Registration

Registrations Management Settings

What if the event is canceled? There are specific settings available for you to manage registration settings.

  1. Go to WP-admin >> Event Registrations >> Settings >> Management:
    • Delete with Events: If this option is enabled, event registrations will be deleted when the parent event listing is deleted. Otherwise they will be kept on file and visible in the backend.
    • Purge Registrations: Purge registration data and files after particular days.This means that you need to mention the number of days after which the data will be deleted. This number of days is applicable from the day of Event expiry. You can enter a negative value if you want to purge the data before expiry date. For example, if entered 1, it will delete the data after 1 day of event expiry date and if you enter -1, it will purge the data one day before the event expiry.

    WPEM Registration

  2. Save changes.

Advanced: Overriding/Customizing the templates

For overriding or customization, template files can be found in the wp-event-manager-registrations/templates/ directory.

To override a template file, here are the steps you need to take

  1. Create a directory “wp-event-manager-registrations” under your theme folder.
  2. Copy the template file to “/wp-content/yourtheme/wp-event-manager-registrations/” directory.
  3. Your theme will use all the template files from the “/wp-content/yourtheme/wp-event-manager-registrations/” directory instead of the plugin’s template file (/wp-content/plugins/wp-event-manager-registrations/).
  • event-registrations.php template file lists the user’s alerts.
  • registration-form.php template file which controls the alerts form display on events page.

Note: If you have override template file and plugin frequently updating then you need to sync template file with new updates from the plugin’s template file for better functionality and new features.

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