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Mobile App

Installation- REST API

Download REST API plugin

You can install the REST API plugin using 2 different ways:

  • Automatic Installation: You can install a plugin from the backend of your WordPress. Click Here to see how you can do an automatic installation
  • Manual Installation: You can install the plugin manually using SFTP or FTP tool as well. Click Here to see how you can do a manual installation.

General settings

WP Event Manager has provided settings that will allow the organizers to use the application not as wp-event manager but as their own. Perform the following settings to make our app as yours.

  1. Please go to WP Admin >> Event Manager >> REST API >> General settings
  2. Here, enable the REST API key.
  3. Next, choose from the Logo that you want to display over the mobile application.
    WP Event Manager Mobile App

API Access Settings

These settings will enable you to create an API key that further needs to be entered in the mobile application at the time of Sign in.

  1. Please go to WP admin >> Event Manager >> REST API >> API access.
  2. Click on Create an API key.
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  3. After filling in the details such as,
    • Description friendly name, for identifying this key: It is the name that will help you distinguish one key from another.
    • Events: You can either choose all the events on your website or any particular event that you wish to link your application with.
    • User owner of the key: choose among the list of people who can use the key.
    • Expiry date: The date till which the key shall remain active.
    • Permission Type: You can decide the permission type from amongst- Read, Write, or both.
  4. The admin can generate the APP key, by clicking on Generate API Key.
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  5. After the user generates the Api Key, they are directed to a dashboard, where the tabular description of all the details filled earlier in summarised form appears. Also, the dashboard displays all the keys generated on this website on this dashboard itself.
  6. In order to revoke the API key, one can click on the key name under the description section, and revoke the key from here.
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App branding

The App branding option gives an option to the Admins/ organizers to select the colour of the Application.

This colour would provide an extra touch to brand the application according to the company’s theme. For example, the WP Event Manager has a Blue and White brand colour, hence the application is turned into that colour, the user can choose from which colour their theme belongs to.

Also one can check how the selected colour of the application looks when the dark and light theme is activated. This can be seen from the mode present on the right-hand side of the app branding settings.
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Installation of Application

  1. Download and install the application: Download the app- WP Event Manager on your device, either from the play store for android devices and the app store for Ios devices. Go to the Play store/app store, and search for WP Event Manager, and install the application to your device. After the app gets downloaded you are redirected to the introduction window.
  2. Sign in by entering the API key and Website URL: The users get an API key by installing the REST API plugin on the website. This API key needs to be entered into the application along with the URL of the website. This will help link the website with the mobile application.

For example,

Website URL: www.example.com

API Key generated on the website is: 1505832294
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Settings of Application

In order to know more about the settings available to the users, one needs to click upon the settings button present on the top left corner of the Application.

Below is the list of available settings for the organizers.

1. Offline Mode: Enable/Disable.

When offline mode is enabled, it lets the application store the attendee’s check in information on the device, and syncs the whole check in and check out data with the server when the offline mode is turned off.

In order to sync the attendees in offline mode, go to the settings menu and perform the following functions:

Step 1 : Enable Offline Mode, after which the color of the application will automatically change.

Step 2 : Go to the attendee’s menu.

Step 3 : Swipe in to check in the participants/ attendees.

Step 4 : It will show as if not checked-in due to offline mode, however, rests assured, the user has been checked-in.

Step 5 : when offline mode is turned off, and the connection returns, you get to see the data synced, and participants checked in.
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2. Language: English

The currently available language is English, however, with the upcoming version, more languages will be introduced as a result the app can be viewed in other languages as per their selection.
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3.Theme Mode: Dark/Light

This is a facility to enhance the user experience with what mode type they want to use their app in.

In order to change the theme mode, the User can go to settings >> Theme mode and select amongst the 2 theme modes available- Dark and Light.

When the user selects the light (default) theme mode, the screen is a combination of white and the app branding color chosen over the REST API.

If the user selects the Dark theme mode, the color combination changes from White to black, giving the darkest experience while using the application.
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4. Name Device: A name to be entered.

The device needs a name so that it becomes easy for the organizer to identify the number of attendees that have been check in with a particular device. The same name that you have entered here will be seen on the arrival menu later. This field is a compulsory field, as it is the only source from where you can check which device has checked in which users.
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Help:

It will redirect you to the manual for assisting you with the application.
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Terms of service:

Terms and conditions are important legal documents for developers and owners, as they establish the rules and restrictions for app use. Terms and conditions for mobile apps help protect your intellectual property, prevent misuse of your app, and limit legal disputes.

Please click here to know the terms of using our product.
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Signout:

You can sign out from your account via clicking on this tab.
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Event Listing Menu

  • Live events – On the live events section, one can see the list of all the live events listed on the website. The display of the events differs in accordance with the number of plugins available at the user’s end.
  • Core plugin – With only the core plugin installed, The live section displays events with an Eye symbol, depicting the number of visitors that have viewed the event.
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  • Core+Registration –  With the Registration plugin installed along with the core plugin, one can view a chart beside the event listing name, depicting the number of users that have checked-in out of the total number of registrations, submitted on the website.
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  • Core + Registrations + Sell tickets – With the Sell tickets plugin installed with the registration and core plugin, The chart beside the event listing depicts the number of tickets sold out of the total number of tickets available.
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  • Past events – This page shows the list of all the events that have already occurred in the past.

How Does The Application Work

  1. Select the event amongst the list of available events from the live events menu.
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  2. After selecting the event you are redirected to a New setup, where you can access a dashboard, attendees, guest list, orders, and arrival.

Dashboard Details:

The details displayed on the dashboard depend upon the Plugins used by the Admins.

    • Event dashboard with a core plugin

Here you can see the list of total no. of people who have viewed the events, the total number of organizers for that particular event, and the total venues assigned to that event.

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    • Event dashboard with core plugin + Registration Plugin

Here you can see the list of total no. of people who have viewed the events, the total number of organizers for that particular event, and the total venues assigned to that event.

Along with this, you can see the total number of Registrations, in terms of New registrations, confirmed and waiting, and canceled.

In case if the user has a Guestlist Add on installed, you can also see the number of guests invited.

The configuration also calculates the number of attendees that are already checked in the events ( First chart) and the attendees that have not shown up in the events(Second chart).

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    • Event dashboard with core plugin + Registration Plugin + Sell tickets

Here you can see the list of total no. of people who have viewed the events, the total number of organizers for that particular event, and the total venues assigned to that event.

Along with this, you can see the total number of Registrations, in terms of New registrations, confirmed and waiting, and canceled.

In case if the user has a Guestlist Add on installed, you can also see the number of guests invited.

The dashboard shows the charts, with details in regards to the number of tickets sold against the number of tickets available in respect to general counts and counts in terms of particular tickets as well.

Also, The chart showcases the number of people checking against the number of tickets sold.

The Dashboard displays a Graphical representation of tickets sold in terms of Day, Week, and Month, differentiating one ticket sales from another with different colors.

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    • Attendees details:

The attendee menu displays the name of all the users that have registered for the event selected, along with tabs displaying the users that are already checked-in and users that are left to check in, giving a bifurcation for the ease to the person performing the action.

The option to check in the user would vary in accordance with the plugins used by the Admin.

    • Attendee Menu with a core plugin

The Menu would display “We did not find any attendees” because, with only core addon, the functionality of registrations do not come along.
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    • Attendee Menu with core plugin + Registration Plugin

With the Registration plugin installed, the menu displays the total number of users that have registered for the event.

Here you can see the alphabetical list of the users. Also, all the details submitted by the users at the time of registration can be in detail seen by clicking on their names.

The users can be either checked-in directly by swiping right on their names, and checked-out by Swiping left, or they can also be checked-in by clicking on the check-in button when they click on the names.

    • Attendee Menu with core plugin + Registration Plugin + Sell tickets

With the Sell ticket plugin installed, the menu displays the total number of users that have registered for the event.

Here you can see the alphabetical list of the users. Also, all the details submitted by the users at the time of registration can be in detail seen by clicking on their names.

The users can be checked-in By scanning the QR codes given to them at the time of Buying Tickets in the PDF format on their mail ids.

The scanner is present right beside the name of the event in the Attendee menu. Once the barcode is scanned the user is automatically checked-in at the entry gate.

The users can also be checked-in directly by swiping right on their names, and checked-out by Swiping left, or they can also be checked-in by clicking on the names and then swiping up.
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Orders

The menu order showcases the list of Users who have purchased the tickets for the events.

      • Order Menu with the core plugin – The Menu would display There are no orders. Users can buy tickets only with Sell Tickets Add on”because, with only core addon, the functionality of Tickets does not come along.
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      • Order Menu with core plugin + Registration Plugin – The Menu would display There are no orders. Users can buy tickets only with Sell Tickets Add on”because with only core addon and registration addon, the functionality of Tickets does not come along.
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      • Order Menu with core plugin + Registration Plugin + Sell tickets – The menu showcases the list of users that have purchased the tickets of your events.
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You can see the Order details of the ticket purchased by clicking on the names of the users. It will display which ticket has been bought by the user( Ticket 1 or Ticket 2) likewise.

Also, you can send the email to users directly from the order section.

      1. Click on the participant name.
      2. You will get details of the order placed by the participant.
      3. Click on the email icon present on the page.
      4. You will be auto directed to your default mail service provider, like Gmail
      5. An automated message that you can individually alter is typed here, which you can directly send to the user.
      6. Bingo! The users receive the mail individually.

Arrival Menu

The arrival menu displays the list of all the users who have arrived at the event. Since the functionality of the app allows the check in process to be carried out by various devices, The organizer can witness the check in that is occurring with all the devices in this menu.

This means that if there are 3 people who are using the app to check in your users, the menu shows the name of the User, the Name of the device ( Say IOS, One plus, etc), along if check in via App or Browser.

This is very useful data for the organizers as they can keep track on the people who are checking the users in the event.

Along with these details, one can also see the list of the users who have been checked in with this particular device.
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