A Complete Guide to AI Tools for Event Planners

Are you looking for AI tools for event planners?

AI and automation are the terms that are dominating the tech world nowadays. AI has made a great impact on our personal and professional lives as it has completely transformed the way we search for information, perform tasks, and interact with our audiences. The impact is also visible in the event industry.

According to the latest event industry trend, more than 50% of event planners use AI to conduct and schedule meetings, 42% use it for matchmaking, and 41% for writing content in various sections of an event.

Though ChatGPT is one of the most common generative AI tools (designed to create content, text, images, and more) that is used for event planning, other tools are also there to simplify the journey of event management.  However, knowing which tools are useful and which are not is crucial to be a part of this trend.

In this article, we will take you through some essential AI tools for event planners in 2025 so that you, too, can experience the benefits of the new technology. Let us discuss them in detail.

AI tools for event planners

1. AI-powered matchmaking by WP Event Manager

The first AI tool for event planners in our list is WP Event Manager’s AI-powered matchmaking feature. WP Event Manager is a well-known and trusted brand that offers top-notch WordPress event management plugins to empower your online event management system with various useful features.

Its newly launched AI-powered matchmaking feature is built to revolutionize networking in events with relevant match suggestions for participants. real-time email notifications, and simplified meeting creation.

Here are the key features:

• Filtered match suggestions: AI goes through attendee profiles carefully and, based on their details, it suggests relevant matches to participants.
• Easy meeting creation: The feature allows participants to easily create and cancel meetings in their preferred time slots as per their convenience.
• Detailed meeting dashboard: Participants get a detailed dashboard where they can access all the meetings that they have scheduled with their matches and manage them the way they want.
• Real-time email notification: Starting from meeting requests and confirmations to scheduling a meeting and updates, event participants get instant email notification at every step.
• In-built messaging system: Enables your attendees to connect with messages in chats before meetings.
• Advanced reports and analytics: Admins can access a detailed matchmaking report that shows the level of networking through the number of attendees who chose matchmaking and made matches.

Discover WP Event Manager’s AI-powered matchmaking now!

Note: The matchmaking feature has been added to the Registration addon as an additional feature. It means you can enable or disable the AI matchmaking feature with event registration as per your choice.

2. ChatGPT for event planning

When it comes to AI tools for event planners, ChatGPT is simply unmissable. ChatGPT is an all-in-one AI tool that helps event planners easily generate content and initiate research on various areas of event planning. It is one of the classic examples of AI in events.

Here are the ways you can use ChatGPT for event planning:

• Identify your target audiences.
• Use ChatGPT to find a perfect name and description for your event.
• Create a suitable event agenda in minutes with ChatGPT
• Instruct ChatGPT to create an irresistible email subject and body for your online marketing campaigns that will be relevant to your audiences.
• Make compelling social media posts with ChatGPT to engage audiences and stay in touch with them.
• Use ChatGPT to prepare a feedback form for your attendees to simplify your post-event activities.

Find more ways to use ChatGPT for events in our previous article on “How to use ChatGPT for event planning and marketing.”

3. Jasper for copywriting automation

The next AI tool for event planners is Jasper which allows users to automate the process of generating content. It makes copywriting faster and smoother. With the help of advanced natural language processing, Jasper lets businesses prepare content that are engaging and relevant to their brands.

It helps users:

• Compose creative and impressive event descriptions, catchy emails, and event landing page content.
• Create blog posts following SEO best practices to add visibility to your events.
• Easily automate your recurring writing assignments, including thank you emails, follow-ups, etc.
• Customize each content to make it relevant to your business and its unique needs.

In simple words, as an AI tool for event planners,  Jasper streamlines your event content creation process and makes it faster.

4. Lumen5 for video content creation

Lumen5 is another AI tool for event planners that converts textual content into videos to promote your events. It is suitable for event content creators and marketers. The software utilizes artificial intelligence to create videos based on the script you provide, making the process faster and easier.

With Lumen5 as an AI tool for event planners, you can:

• Turn your blogs, articles, etc, into high-quality videos for websites and social media posts.
• Create a full-fledged video with proper audio sync and text overlays.
• Get customized video templates to make them suitable for your brand and its existing theme.
• Develop videos for all types of events, including virtual, hybrid, and in-person, to let your attendees participate with it before, during, and after it.

If you are looking for an AI tool for event planners that could generate videos with script, try Lumen5.

5. Canva for AI image generation

Canva is one of the most popular AI tools for event planners, which helps them turn their creative event ideas to high-quality images. All you need is to provide the right textual prompt to Canva, and it will create visuals that will add life to your event concepts.

Here are the ways Canva’s AI image generator helps event planners:

Here’s how Canva AI helps event planners:

• Get high-quality images that suit your event theme, colors, and decor setup.
• Create impressive and attractive images for your social media posts, banners, pamphlets, posters, etc, to advertise your events.
• Easily edit the images that you have generated through AI to make them suitable for your event theme.
• Maintain a cohesive visual identity for your events while promoting them in different platforms.

Wrapping up

We hope that the guide to ai tools for event planners will help you select the right AI tools for your events and help you streamline the entire process. Starting from WP Event Manager’s AI matchmaking feature to an image-generating tool like Canva, each AI tool has been handpicked for you to achieve operational efficiency in event management.