Guest List

The Guest List addon is designed to help you manage your guests efficiently by categorizing them into different lists.

Installing the addon:

The installation process is the same for all the addons, offered by WP Event Manager. They can be both installed automatically and manually.

1. Automatic Installation: You can install the plugin from the backend of your WordPress. Click Here to see how you can install the plugin automatically.
2. Manual Installation: You can also install the plugin manually using SFTP or FTP tools. Click Here to see how you can install the plugin manually.

Flow to use the Addon

You need to follow the below-mentioned order to use the addon:

Creating a Group >> Adding Members to Group (Creating guest list) >> publishing them.

This process is applicable for both backend and frontend.

Creating a group from the backend:

Dividing guests into groups makes it easier to manage the guests. For example you can make groups for sponsors, family members, friends or special guests.

In order to create a new group, go through the following steps,

1. Go to Admin >> Guests List >> Add Group.
   
2. You will be directed to a form where you need to fill in the details of the group you want to create. Such details include Group Name, Description, Event Name and the information to be collected from the guests.
   
3. Click on Add Group.
   
4. You can now see all the groups that are created at the backend through Admin >> Guests >> All Group.
   

The fields to be collected in the “Fields for guest information” can be altered through, Admin >> Guestlist >> Form Editor.

Adding a Guest List from the Backend:

In order to create a new guest list, go through the following settings,

1. Go to WP- Admin >> Guests >> Add New.
   
2. You will be directed to a form where you need to fill in the details of the guest list you want to create. Such details include Title, Description, Event Name and other details that you have filled while adding the group.
   
3. Don’t forget to bind the guest to the Group previously created.
4. Publish the guests.

You can check the list of guests through Admin >> Guest >> All guests section.

After adding the guest list to a group, the list can also be viewed from, Admin >> Guests >> All group, and and click on the guests of that particular group.

It will redirect you to the dashboard with the list of names of all the guests of that group.

How to edit and remove Guests from the Backend

In order to edit or remove the guest from the Frontend, here are the steps you need to take,

Please go to Admin >> All Guests.

Here you can find the action button under the name of each guest and using these action buttons you can edit a name or move it to trash.

How to Checkin or checkout Guests from the backend

In order to help guests check-in or check-out from the backend, A button appears on Admin >> Guests >> All Guests section.

The admin can use the button to help the guest check-in or check-out.

How to customize the details to be asked from the Guests (Form Fields)

Admins have the right to choose which information they want their guests to add while filling the guest form.

Here are the steps that need to be taken for that:

1. Go to WP-Admin >> Guests >> Form Editor.
   
2. Here you can add the form fields along with validation details that need to be collected from the guests.
   
3. These fields can now be seen while adding guests to the Add guest section.
   

Notification settings at Admin panel

1. Organizer Notification

When a Guest registers for an event, the organizer receives an email notification.
The email template for the organizer notification can be customized from here: Admin >> Guests >> Form Editor >> Organizer notification.



2. Guest Notification

When a Guest registers for an event, the Guest receives an email notification.

The email template for the Guest notification can be customized from here: Admin >> Guests >> Form Editor >> Guest notification.

How to Create a Group from Frontend

In order to create Group from the frontend, follow the below-mentioned steps:

1. Go to Event Dashboard.
2. Click on Add Group.
   
3. Fill in the details as mentioned there, such as group name, group description, event association, Fields to be collected from guests and more.
   
4. Save group.

Your group is now created. You can check this in the All group section.

The groups associated with an event can also be witnessed in the event dashboard.

1. Go to the Event dashboard.
2. The last column of the event dashboard displays the groups associated with your event.
   
3. Click on the number and you will be redirected to a dashboard that reveals all the groups that are associated with that event.
   

How to create a Guestlist from the Frontend?

In order to create a Guestlist from the frontend, follow the below-mentioned steps:

1. Go to the Event Dashboard.
2. Click on Add Group, create a group following the above-mentioned steps.
3. After the group is created click on Add guests.
   
4. Fill in the details including the name, description, and other form fields.
   
5. Add the guests to the group that you have created.
6. Save the guests.

Your Guestlist is now created.

How to edit and remove Guests From Frontend

In order to edit or remove the guest from the Frontend,

1. Go to the event dashboard and place the cursor to the group column of the event.
   
2. Click on the number.
3. You will be redirected to a dashboard where all the groups are created pertaining to that event.
4. You can now edit or remove the group from the actions section.
   
5. If you want to edit the guest list, click on the guest number, and the list of the guests will be displayed.
   
6. After that, the guests can be edited or removed from the actions section of this page.
   

Checking guests in and out

In order to check-in- checkout the guests from the frontend, here are the steps you need to take:

1. Go to the event dashboard and navigate to the group column of the event.
2. Click on the number of groups.
   
3. You will be redirected to a dashboard where all the groups are created pertaining to that event.
4. Click on the Guest associated with that group.
   
5. A check-in button appears right beside the name of the guest. The organizer can check-in his guests from here.