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Guest List

Guest List addon is made to perfectly match your requirement of inviting your guests to your events, without the need to actually buy tickets.

Installation:

You can install the Guestlist plugin using 2 different ways:

  1. Automatic Installation: You can install the plugin from the back-end of your WordPress. Click Here to see how you can do the automatic installation.
  2. Manual Installation: You can install the plugin manually using SFTP or FTP tool as well. Click Here to see how you can do a manual installation.

Flow to use the Addon

In order to use the guestlist add-on, the following flow needs to be maintained.

Creating a Group >> Adding Members to Group (Creating guest list) >> publishing them.

This process is applicable for both, creating a guest list either from the backend or from the frontend.

How to create Group from the backend/ admin panel

A guest list is always associated with a group. For example, A sponsor group, A friend group, etc.

In order to create a new group, Navigate through the following settings,

  1. Go to Admin >> Guests List >> Add Group
    WP event manager Guests List
  2. You are further directed to a form that asks for details in regards to Group name, description, Event name and the information to be collected from the guests.
    WP event manager Guests List 1
  3. Next click on Add Group.
    WP event manager Guests List 2
  4. You can now see all the groups created in Admin >> Guests >> All Group.
    WP event manager Guests List 3

The fields to be collected in the “Fields for guest information” can be altered from, Admin >> Guestlist >> Form Editor.WP event manager Guests List 4

How to Add Guest List from backend?

In order to create a new guest list, Navigate through the following settings,

  1. Go to WP- Admin >> Guests >> Add New
    WP event manager Guests List 4
  2. You are further directed to a form that asks for details in regards to title(name), description, and other form fields that you have asked While adding the group.
    WP event manager Guests List 5
  3. Don’t forget to bind the guest to the Group previously created.
  4. Publish the guests.

You can check the list of guests in the Admin >> Guest >> All guests section.WP event manager Guests List 6

After the list of guests is added to the groups, this list can also be viewed from, Admin >> Guests >> All group, and click upon the guests of that particular group.

It will redirect you to the dashboard with the list of names of all the guests of that group.

How to edit and remove Guests From Backend

In order to edit or remove the guest from the Frontend,

Please go to Admin >> All Guests.

Here you will find the actions just below the names to either edit the information or move it to trash.

WP event manager Guests List 16

How to Checkin-checkout Guests from the backend

In order to checkin, checkout the guests from the backend, A button appears on Admin >> Guests >> All Guests section.
WP event manager Guests List 21

The admin can click on this button to check in the guests.

How to customize the details to be asked from the Guests (Form Fields)

The Admins can decide upon what information they would like to collect from the guests.

  1. Go to WP-Admin >> Guests >> Form Editor
    WP event manager Guests List 7
  2. Here you can add the fields along with validation that needs to be collected from the guests.
    WP event manager Guests List 8
  3. These fields can now be seen while adding guests in the Add guest section.
    WP event manager Guests List 9

Notification settings at Admin panel

    1. Organizer Notification

As and when a Guest is registered for an event, the organizer receives an email notification.

The email template for the organizer notification can be customized from here: Admin >> Guests >> Form Editor >> Organizer notification.
WP event manager Guests List 25

  1. Guest Notification

As and when a Guest is registered for an event, the Guest receives an email notification.

The email template for the Guest notification can be customized from here: Admin >> Guests >> Form Editor >> Guest notification.
WP event manager Guests List 26

How to Create a Group from Frontend?

In order to create Group from the frontend, follow the below-mentioned steps:

  1. Go to Event Dashboard
  2. Click on Add Group
    WP event manager Guests List 10
  3. Fill in the details asked, such as group name, group description, event association, Fields to be collected from guests.
    WP event manager Guests List 11
  4. Save group.

Your group is now created. You can check this in the All group section.

The groups associated with an event can also be witnessed in the event dashboard.

  1. Go to the Event dashboard
  2. The last column of the event dashboard displays the groups associated with your event.
    WP event manager Guests List 12
  3. Click on the number and you are redirected to a dashboard that reveals all the groups that are associated with that event.
    WP event manager Guests List 13

How to create a Guestlist from the Frontend?

In order to create a Guestlist from the frontend, follow the below-mentioned steps:

  1. Go to Event Dashboard
  2. Click on Add Group, create a group following the above steps.
  3. After the group is created click on Add guests.
    WP event manager Guests List 14
  4. Fill in the details asked, like the name, description, and other form fields.
    WP event manager Guests List 15
  5. Associate the guest to the group previously created.
  6. Save the guests.

Your Guestlist is now created.

How to edit and remove Guests From Frontend

In order to edit or remove the guest from the Frontend,

  1. Go to the event dashboard and navigate to the group column of the event.
    WP event manager Guests List 17
  2. Click on the number
  3. You will be redirected to a dashboard where all the groups are created pertaining to that event.
  4. You can now edit or remove the group from the actions section,
    WP event manager Guests List 18
  5. In case if you want to edit the guest list, click on the guest number, and the list of guests will now be listed.
    WP event manager Guests List 19
  6. The guests now can be edited or removed from the actions section of this page.
    WP event manager Guests List 20

How to Checkin-checkout Guests

In order to check-in- checkout the guests from the frontend,

  1. Go to the event dashboard and navigate to the group column of the event.
  2. Click on the number of groups.
    WP event manager Guests List 22
  3. You will be redirected to a dashboard where all the groups are created pertaining to that event.
  4. Click on the Guest associated with that group
    WP event manager Guests List 23
  5. A check-in button appears beside the name of the guest. The organizer can check-in his guests from here.
    WP event manager Guests List 24
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