How to Select the Best Event App for Organizers

Are you in search of the best event app for organizers? If yes then this article is for you.

An event app offers a centralized platform for you to systematically monitor all your events. There are a lot of event app options for organizers but you may have to put much effort into finding the one that comes with a host of features like virtual and hybrid event management, event analytics, and more.

To make the process easy for you, we have filtered event apps and showcased 5 best event apps for organizers including their features in this article. Before revealing their names let us first define the concept of event apps.

What is a mobile event app?

A mobile event app is an application that is developed for the mobile management of different types of events, meetings, or conferences.

Most organizers rely on event apps to orchestrate the back-end event activities including accessing the list of all of their events, attendee details, managing check-in, check-outs, and more. 

For event organizers, it works as a center of all the important information related to their events that brings the entire event management process into their mobile phones.

Why do you need a mobile app?

Most event organizers have faced the question of whether to have an event app or not. The right answer to this question is it depends on the event size, scope and the type of industry you deal in.

Here are some facts that show why it is important for event organizers to have an event app:

• According to a survey, more than 90% of event organizers have admitted that event apps play a crucial role in their event success. 
• The global marketplace for event apps is anticipated to witness a growth of 18% CAGR. 
• It helps event organizers overcome multiple challenges by:

1. Making all event information accessible at one place. 
2. Helping them manage the attendee list with ease. 
3. Offering an eco-friendly option for event management as no paper is involved here.

Having an event app makes the work of event management simple and easy for every event organizer. Moreover, when we use our mobile phones for almost everything in our life then why not for managing events?

Now let us find out the things that we need to consider while sorting the best event app for organizers.

Features to consider while selecting the best event app for organizers

• Seamless user experience: As an event organizer, you need to look after thousands of things to ensure that your event runs smoothly. So you need to make sure that the event app you choose helps you easily access, your event list, ticket sales, registration details, attendee check-ins and check-outs, and more. 
• In-app analytics and report: Having an event app that provides useful insights and analytics of your event is crucial for your event's success. A good event app displays detailed reports on your ticket sales, attendee engagement, session popularity, etc. 
• Security and data privacy: Attendee data privacy and security is extremely important for an event app. A secured event app will always keep hackers away from it otherwise the risk of losing your important event data to hackers will always be there. 
• CRM integration: It is good to rely on an event app that offers seamless integration with popular CRMs like Hubspot, Mailchimp, Sendinblue etc. Such CRM integration ensures effortless attendee data management and enables you to build your marketing strategies based on that.
• Easy and quick setup: Using an event app that comes with a coding-free setup is always recommended so that you do not need to spend on hiring developers for coding.
• Smooth check-in & check-out management: The biggest advantage of choosing an efficient event app for organizers is the ease of tracking attendee check-ins and check-outs.

We hope that the above-mentioned list of features will help you find the best event app for organizers. Find out our top 5 recommendations in our next segment.

5 best event apps for organizers compared

You may come across a lot of options in event apps but we have made a list of top 5 event organizers app to help you narrow down your options.

1. WP Event Manager’s Organizer App

The WP Event Manager’s Organizers app is one of the best event apps that you can use to manage your events. It has the right features to give you the ultimate comfort of handling multiple events through mobile devices.

Key features include:

• Tracking attendee check-ins and check-outs. 
• Works even when you are offline.
• Detailed list of upcoming events. 
• Detailed dashboard for each event with event analytics. 
• Real-time attendee date syncing facility. 
• Dark mode and light mode display options.

The best part about the app is that it is absolutely free.

Discover the app now!

2. Eventee

The second in our list is Eventee. The app is suitable for hybrid and virtual events that  helps organizers make their events interactive. One of the biggest advantages of the event app is that attendees can communicate with speakers and watch videos at the same time without changes tabs.

Key features include:

• Allows you to add polls and questions to enhance engagement in your visual events. 
• Helps you measure your event performance by evaluating user statistics and session reports. 
• Offers integrations with Zoom, Google meet, and Microsoft teams.

Besides its features Eventee is a beginner friendly app as it does not require any coding skills.

3. Eventbrite’s Organizer App

The organizer app from Eventbrite is designed to create memorable live event experiences. It helps you track your events, ticket sales, attendee check-ins and offers a secure ticket payment method.

Key features include:

• Get real time event data and updates. 
• Attendee checkin facility through QR code. 
• Provides multiple ways to sell tickets and merchandise to increase event revenue.

In a nutshell, the app offers a comprehensive solution for event management to event organizers.

4. Hopin

Hopin is also a well-known event app for organizers that is developed to create engaging events. The app provides its users with a ticketing system that comes with a multiple ticket tiers based on the nature of the event that is in-person or online.

Key features include:

• Offers detailed event report. 
• Creates a complete virtual venue with a proper stage, networking session and expo area. 
• Contributes to make events engaging with polls, char, Q&A session and more.

The Hopin mobile app is a suitable option for those who want to enhance engagement in their virtual events as it offers multiple engagement and networking opportunities.

5. Whova

Whova is yet another popular name that has made its place in the list of top 5 mobile app for organizers. It enables event planners to efficiently every part of an event through their mobile phones.

Key features include:

• Offers virtual networking tables that inclue video chat rooms for audience engagement. 
• Allows users to send push notification. 
• Easily integrates with social media platforms and Zapier.

You can go for this event app if you are in search of a comprehensive event app.

Wrapping up

You can select and finalizing any of the above mentioned event app for organizers as all of them are packed with essential features to help you make your events successful. Besides this, in case you want to go with our recommendation, we would ask you to try out the WP Event Manager Organizer app.

Moreover if you want to do more research, you can always follow the above mentioned guidelines to find an efficient event app.