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A virtual conference is very much similar to a physical one. The only difference is that participants in a virtual conference join virtually. The experience that attendees get in these types of conferences remains the same. However, the virtual conference quality depends on the platform in which they are conducted.
Virtual conferences work just like face to face conferences with help of a high speed internet connection, microphone and cameras. It has networking sessions, chats, tables and everything that we usually experience in a face to face conference. A Virtual conference gives organizers and event planners the scope to reach a broader audience which often results in an increase in registration number as attendees do not have to bear the travel cost and hassle.
What is a virtual conference
A virtual conference is an event that takes place in the virtual environment instead of the real world. Such events include, panel discussion, training and certification, demo of sales products, academic sessions, live entertainment, and more.- Increase business exposure.
- Networking.
- Lead generation.
- Informing and learning.
Elements of virtual events
A virtual conference is all about its content, data and attendee engagement. While initiating a virtual conference, video quality, connectivity and the places where the conference will happen should be taken into consideration to ensure that everything runs smoothly. A virtual conference falls under the category of virtual events. So when you are conducting a virtual conference, you must be aware of the elements of a virtual event as well. Here is a list of virtual event elements:- Event website.
- Live presentation.
- Attendee registration for the conference.
- Audio and video quality.
- Live polls.
- Q & A session.
- Post event feedback.
- Interactive booths.
- Attendee engagement.
Event technology required for virtual conferences
Virtual conferences or any virtual events are dependent on technology. Attendees can not participate in virtual events without the help of mobile devices or computers. Hosting a virtual event involves much more than hosting a virtual conference. An efficient plugin like Zoom offered by WP Event Manager is enough to conduct conferences virtually. The Zoom addon can be an ultimate solution for your virtual conferences as it carries all the facilities that Zoom offers along with some amazing features that takes your virtual conferences to another level.The best way to host a virtual conference
Things to consider when you plan to host a virtual conference: Being a technology driven platform, arranging a virtual conference requires less hassle than an in-person one. However, there are certain things that you must take into account while planning a virtual conference.1. Make a solid strategy
Having a solid strategy reduces half of your stress in hosting a virtual conference. Here is a list of things to consider when you are building a strategy for your virtual conference:- Keep your target audiences along with their preferences in mind.
- Understand the objective of your conference and how you can achieve the target?
- Make a content plan based on the conference goal and your target audience.
- Make a roadmap for your event promotion.
- Select the list of speakers you want to have in the event.
- Plan for breakout sessions and networking moments.
2. Content preparation
Having pre-recorded, well-structured and professional video clips can be a great addition to your virtual conference. This reduces the chances of facing any technical issues during the event and also encourages your attendees to get involved in the event. Besides this you can provide your attendees with a downloaded on–demand video after the event. This will be like a gift to your attendees that they will get after the conference.3. Selecting a suitable platform
Choosing a suitable platform for hosting virtual conferences is the first step that you take toward its success. While searching you will come across several platforms for managing virtual conferences and each of them has its own set of advantages and disadvantages. However, you need to finalize the one that fulfills all your business requirements. Here are the things to consider before selecting a suitable platform for your virtual events:- If you want space to allow sponsors to promote their products.
- The extent of interaction at your conference. Decide whether it is going to be a networking event or a webinar.
- The number of expected attendees.
Take a look at it its prominent features before making a selection:
- The Zoom plugin gives the power to control the conference in the hands of the host.
- It lets the host sell the conference and manage transactions through WooCommerce.
- It allows users to display the event details attractively in a block view.
- The host can arrange video conferences easily through all devices including smartphones and tablets.
- The meeting link will only be shared with the participants.
- It fully protects conferences with its advanced level of security and more.